Cost per file: the same file priced at 11 products

By Ahmed Jemaa, Co-Founder and CEO of Medrecords AI. Updated 2026-11-14.

Limits: We read vendor websites, not contracts or invoices, and we didn't run the products on a shared test file: a "Not stated" cell means the vendor's pages didn't say, and quoted prices can differ.

The test file and the rules

Prices come in different units, so we priced the same synthetic file at every vendor that publishes a rate. The file is made up, with no real patient: uploaded PDFs of 500, 2,000 or 5,000 pages, of which 20% are exact duplicates. 20% is our assumption for illustration, not a measured average; set your own share in the calculator.

• 1 file: the cheapest published way to process that file alone, counting the whole purchase. If the smallest pack is $150 for 1,000 pages, a 500-page file costs $150.
• Duplicates: billed, unless the vendor states they aren't. Only Medrecords AI states that duplicates are free, so only its price uses the deduplicated count.
• Credits: Dodonai bills per billable page of about 400 tokens. We count 1 billable page per PDF page at 1 credit, the standard-summary rate. Dense records can bill more.
• Not included: report drafting fees, tax, and anything quoted rather than published. Seat-priced tools appear in the calculator only, because their price doesn't depend on the file.

What 1 file costs at 500, 2,000 and 5,000 pages

Chronos is priced at its $159 monthly plan with 3 cases, the smallest purchase that covers 1 paid case; its first case is free. Legalyze is priced at its $299 list price; firms that start by 2026-11-30 pay $199. Superinsight's $0 is the chronology; other outputs need a subscription from $250 a month.

Monthly cost at 3 steady volumes

At steady volume, prepaid tiers and monthly plans change the picture. These rows price a month of work: prepaid vendors at the tier that 12 months of volume reaches (credits in all 3 cases don't expire), and monthly-plan vendors at the cheapest plan for that month's pages.

At 10 files of 2,000 pages a month, Chronos ($400) and CaseMark ($450) cost about a third of the per-page tools ($800 to $1,400). At 2 small files a month, the order flips: Dodonai's annual plan, OctopusLM and CaseMark cost $50 to $60, and per-case Legalyze costs $598.

Cost calculator for your own files

Enter your volume. The calculator applies the same rules as the tables above, using prices captured 2026-11-12, and runs in your browser with nothing sent anywhere.

Products with no published price (9 of 25) can't be calculated. Ask them for a quote on the same inputs and add it by hand.

Why the cheapest product changes with file size

Each pricing model has a fixed part and a variable part. Per-page pricing is all variable: the bill grows with every page. Per-case pricing is all fixed: the 200th page and the 20,000th cost nothing extra. Monthly plans are fixed up to the allowance, then variable. So the cheapest model depends on where your typical file sits:

• Files under about 1,000 pages: per-page tools at 10 cents and CaseMark's $25 base win. A $159 to $299 case price is hard to justify.
• Files of 1,000 to 3,000 pages: the lines cross. Compare on your real mix with the calculator.
• Files over 3,000 pages: per-case and capped prices win clearly, as long as the product does what you need. Check per-case page limits first.

Price is 1 input. A product that costs $100 less per file but lacks page citations can cost more in your time than it saves. Weigh both with the picker.